NYWEA Annual Conference: 12+ Years of Multi-Room AV Production at Marriott Marquis Times Square

The New York Water Environment Association (NYWEA) Annual Meeting & Exhibition is one of the most important water quality conferences in the Northeast. For over 12 years, CitiView Audio Visual has been the sole AV production partner for this flagship event at the Marriott Marquis Times Square — managing a simultaneous general session and nine breakout rooms across multiple floors.

The Challenge

NYWEA’s annual conference spans multiple days with hundreds of technical presentations, panel discussions, and a major general session. The logistical challenge is immense: nine breakout rooms running simultaneously on different floors of the Marriott Marquis, each needing independent presentation support, wireless microphones, and consistent audio quality — all while a full general session production runs in the main ballroom.

Coordination across all these spaces requires meticulous pre-planning, a large and experienced crew, and a production manager who can troubleshoot issues instantly without disrupting the flow of the conference.

Our Solution

CitiView deploys a dedicated crew of technicians — one per breakout room plus a lead team for the general session — all coordinated through a Clear-Com intercom system that keeps every room in communication. Each breakout room receives a standardized AV package: a large-format display (80″–100″), a wireless presenter microphone, and a laptop interface with auto-switching.

The general session features a full LED video wall with NovaStar processing, multi-camera IMAG, and a professional audio system with distributed fills to cover the entire ballroom. Our Roland V-series switcher manages all video routing between presenter laptops, cameras, and the LED wall.

Production Specifications

General Session

LED video wall: 2.6mm pixel pitch, NovaStar processing | Roland V-1200HD video switcher | d&b audiotechnik PA system | Multi-camera production (3 manned + 2 PTZ) | Shure wireless microphone package

9 Breakout Rooms (per room)

80″–100″ commercial display | Wireless presentation microphone (Shure ULX-D) | Laptop interface with HDMI/USB-C | Auto-switching presentation management | Dedicated CitiView technician

Production Coordination

Clear-Com intercom system across all rooms | Central production manager | Pre-event load-in and sound check for all 10 spaces | Post-event strike and derig | Multi-year institutional knowledge

Results

NYWEA’s conference production has run without major incident across 12+ consecutive years of CitiView support. Our institutional knowledge of the Marriott Marquis layout, NYWEA’s programming preferences, and the conference’s technical standards means every year runs more smoothly than the last. NYWEA’s events team considers CitiView an indispensable extension of their conference staff.

Need AV for a Multi-Room Conference?

CitiView Audio Visual specializes in large-scale multi-room conference and association event production. We handle the complexity so your attendees experience nothing but seamless, professional execution.

Contact CitiView AV today: Request a Quote | Call Us